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To find a varying number of spaces, we will use the. Move to the Replace tab at the top of the dialog box. Open the Find and Replace dialog box by clicking and choosing “Advanced Find…” Now, what about that coworker who tends to separate ideas or lists with several spaces instead of a tab or hard return? How can we find a group of spaces that varies in number? This is just slightly trickier than finding 2 spaces. Of course, you could always choose to Replace All the double spaces.įinding and Replacing a Varying Number of Spaces
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The cursor will automatically move to the next occurence of two spaces. To replace these with a single space, click. The cursor will move to the first set of two spaces. To find the first occurence of two spaces, click. In the “Replace with” field, type: 1 space.īecause the spaces don’t appear as text, the Find and Replace dialog box will seem to be empty…but it isn’t. To find two spaces, in the “Find what” field, type: 2 spaces. Click the Replace tab at the top of the dialog box. To open the Find and Replace dialog box, on the Ribbon, click: and choose “Advanced Find…” Using Word’s Find and Replace feature, we can easily find these extra spaces and replace them with the formatting of our choice (single space, tab, or hard return).
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Or possibly we have a coworker who likes to separate ideas with several spaces instead of a tab or hard return.
#Microsoft word find and replace in word mac update#
Perhaps we were taught to put two spaces between sentences and now need to update documents to have only one space. Word dutifully replaces the original text with the properly formatted TO2 text.There are several reasons we might need to find and replace spaces in Word. This informs Word that you want to replace any instances of the Find What text with whatever is in the Clipboard (your properly formatted text). In the Replace With box enter the characters ^c.In the Find What box place whatever text you are searching for.Press Ctrl+H to display the Replace tab of the Find and Replace dialog box.Select only the properly formatted text and press Ctrl+X.Type "TO2" and apply the subscript format to the appropriate character (the "2").The second approach is easier still it allows you to do the replacement in a single pass. Then, do a replace operation search for "++2++" and replace it with a subscripted "2". The idea is to make sure that you surround the "2" (the part that will eventually be subscripted) with a sequence of characters that won't be elsewhere in your document. Replace the original text with something like "TO++2++". The first approach is to do a two-step replacement. Arie notes that it doesn't seem possible to put this into the standard Find and Replace function in Word, but doesn't look forward to doing the replacements by hand.Īctually, there are a couple of ways you can approach this issue you should pick the one that is easiest to remember and that fits best with the way you normally work. The new name has a subscript character in it, like 'TO2', where the '2' is in subscript. Arie needs to replace one name with another for several thousand occasions in hundreds of documents.